Process Flow: Recruitment to Onboarding

1. Recruitment Process

Department Head raises a recruitment request through the ESS portal.
The recruitment request follows a predefined approval workflow:
Candidates apply through ESS
Department Head shortlists and schedules interviews.
Real-Time Status Tracking : View recruitment pipeline status (Applied, Shortlisted, Interviewed, Offer Issued, Hired)
Offer Letter Management : Generate, Issue, Accept, or Reject offer letters

Selection Process

2. Visa Processing and Preboarding Transition

HR submits candidate documents (passport, offer letter, etc.) to the PRO department through ESS for visa processing.
PRO department processes the visa and updates the status in ESS.
HR receives visa details from PRO through ESS once the visa is issued.
HR initiates the preboarding process once visa details are received, including IT setup, workspace arrangements, and document submissions via the ESS portal.

3. Preboarding Workflow via ESS

Preboarding requests are initiated by HR through the Employee Self-Service (ESS) module.
Requests are automatically routed to the respective department heads (e.g., IT, Admin, Facilities).
Readiness confirmation is submitted by department heads directly through the ESS module.
HR tracks overall preboarding progress and receives real-time status updates via ESS.

4. Onboarding Process (Post-Preboarding)